The AP / Cash Accountant is responsible for accounts payable administration, cash application, cash reconciliations, and accounting support activities that contribute to the accuracy and integrity of the Company’s financial records. This role supports the Assistant Controller and Controller by managing transactional accounting processes, maintaining customer and vendor account information, supporting month-end close activities, and ensuring timely and accurate processing of cash and AP activity. This role will also act as support and backfill for AR and Billing.
Responsibilities:
- Manage the AP inbox and coordinate invoice routing, coding, approvals, and vendor communications.
- Process vendor invoices accurately and timely in accordance with company policies.
- Post and apply lockbox, ACH, and other customer cash receipts.
- Research and resolve cash application discrepancies and unapplied cash items.
- Perform daily cash matching activities and support cash reconciliation processes.
- Prepare journal entries and supporting documentation for month-end close activities.
- Perform cash and assigned balance sheet reconciliations and investigate reconciling items.
- Monitor customer accounts with elevated document counts and proactively coordinate with Customer Success, Field Operations, and Collections teams to maintain accurate billing contacts and resolve invoice delivery issues.
- Provide backup support for AR queue management and Salesforce Opportunity review processes supporting billing operations.
- Support accounting cleanup, reconciliation, audit, and special projects as assigned.
- Assist with month-end close activities and maintain supporting schedules and documentation.
Qualifications:
- Bachelor’s Degree in Accounting, Finance, Business, or equivalent combination of education and experience.
- 2+ years of experience in accounts payable, cash application, accounting operations, or related accounting functions.
- Understanding of debits, credits, and account reconciliation concepts.
- Strong analytical and organizational skills.
- Experience with NetSuite or equivalent ERP/accounting systems preferred.
- Strong Microsoft Excel skills.
Success Criteria:
- Committed to accurate, organized, and timely reporting.
- Strong attention to detail and commitment to process integrity.
- Ability to manage multiple priorities and meet deadlines with minimal supervision.
- Demonstrates initiative, ownership, and problem-solving skills.
- Ability to research and resolve accounting discrepancies independently.
- Strong communication skills and ability to work cross-functionally with Accounting, Collections, Customer Success, and Operations teams.
- Enthusiastic team player with a desire to learn and grow within the accounting function.
- Maintains confidentiality and professionalism when handling financial information.
- Demonstrates excellence in communication: verbally, digitally, and in person.
Compensation
- Annual base salary range between $65-80k
- Bonus potential of 10% annually
Physical Requirements
- Working at a computer typing and view a screen - Constantly
- Stationary sitting or standing - Constantly
- Visual Recognition - Constantly
- Hearing/Listening - Occasionally
- Communicating verbally and/or in writing - Occasionally
- Travel - Seldom
Skills Required
- Bachelor's Degree in Accounting, Finance, Business, or equivalent experience
- 2+ years experience in accounts payable, cash application, accounting operations, or related functions
- Understanding of debits, credits, and account reconciliation concepts
- Strong analytical and organizational skills
- Experience with NetSuite or equivalent ERP/accounting systems
- Strong Microsoft Excel skills
What the Team is Saying
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KPA Compensation & Benefits Highlights
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Retirement Support — A 401(k) with company match is part of the package, with dollar‑for‑dollar up to 6% and immediate vesting cited in public listings. This supports long‑term savings and strengthens overall total rewards.
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Leave & Time Off Breadth — PTO, paid holidays, and paid volunteer days are included, alongside remote‑first flexibility and flexible schedules for many roles. This breadth of time‑off options supports work‑life balance.
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Wellbeing & Lifestyle Benefits — Coverage spans health, dental, vision, FSA/HSA, life and disability insurance, EAP/mental‑health resources, wellness programs, and pet insurance. Professional development funds and learning access add to the overall lifestyle support.
KPA Insights
What We Do
KPA solutions help clients identify, remedy, and prevent workplace safety and compliance problems across their entire enterprise. The combination of KPA’s easy-to-use software platforms, consulting services, and award-winning training content helps organizations minimize risk so they can focus on what’s important—their core business. For nearly 40 years, KPA has helped 10,000+ clients achieve regulatory compliance, protect their business, and keep people safe.
Why Work With Us
Since 1986 we have been refining the core values with which we work together as a team and with our clients. Do you align with our core values of Integrity, Helpfulness, Excellence, Agility, Respectfulness, and Teamwork? It is these core values that promote our success through both organic growth and integrating acquisitions.
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KPA Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
KPA operates in a hybrid, remote-first work environment where daily office attendance is optional and teams get together in-person for collaboration.
