At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the LifeMedtronic’s ENT Operating Unit is dedicated to advancing surgical care through innovative technologies that enhance precision, efficiency, and patient outcomes. With a comprehensive portfolio that includes the StealthStation™ ENT Navigation System, M4 & M5 Microdebriders, NIM™ Nerve Monitoring Systems, and Coblation™ Technology, we empower surgeons with cutting-edge tools for minimally invasive ENT procedures. Beyond technology, we are committed to clinical excellence, offering education, training, and research to support healthcare professionals. By continuously pushing the boundaries of innovation, Medtronic is shaping the future of ENT surgery and improving the quality of life for patients worldwide.
Join a diverse team of innovators who bring their worldview, their unique backgrounds and their individual life experiences to work every day. It’s no accident – we work hard to cultivate a workforce that reflects our patients and partners. We believe it’s the only way to drive healthcare forward and remain a global leader in medical technology and solutions.
Careers That Change Lives
As an Administrative Assistant III, you will provide high-level administrative support to key leaders within the ENT (Ear, Nose, and Throat) business. You will play a central role in ensuring the smooth and efficient daily operations of the organization. This position requires exceptional organization, a proactive mindset, and the ability to confidently manage multiple, time-sensitive priorities.
You will independently oversee a wide variety of complex administrative and project tasks, demonstrating sound judgment, strong communication, and the ability to anticipate the needs of senior leadership. Core responsibilities include calendar and travel management, expense processing, project coordination, stakeholder communication, and the use of various Medtronic systems and tools.
Responsibilities may include the following, and other duties may be assigned.
Coordinate complex meetings across multiple time zones, including scheduling, agenda preparation, reminders, catering (as needed), driving presentations and capturing notes or action items.
Manage senior leaders’ calendars by scheduling, prioritizing, and adjusting meetings, with a focus on urgent and sensitive matters to maximize executives’ time.
Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Process and monitor expense reports for leaders and their teams, ensuring compliance with company policies and timely reimbursement.
Route contracts for signature, process invoices, and track the status of critical documents.
Support functional operations within CRMS and Finance by maintaining SharePoint and Microsoft Teams sites, organizing documentation, and coordinating recurring team meetings.
Assist with project coordination by tracking timelines, deliverables, and deadlines, and providing updates to stakeholders.
Compile and prepare reports on projects and budgets, consolidating data from multiple sources under leadership guidance.
Create and format presentations and other communications for both internal and external audiences.
Serve as a key point of contact for internal and external stakeholders, managing inquiries and requests on behalf of senior leaders.
Handle sensitive information with confidentiality and discretion.
Proactively identify and implement process improvements to enhance administrative efficiency.
Location: Jacksonville, FL
Must Have (Minimum Requirements)
To be considered for this role, please ensure the minimum requirements are evident on your resume.
Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
Requires a minimum of 4 years of relevant experience.
Nice to Have (Preferred Qualifications)
Associate degree preferred
Minimum of 6 years’ experience providing administrative support.
Self-motivated with strong time management skills; able to prioritize tasks, manage multiple projects, and perform well under pressure in a fast-paced environment.
Highly organized and detail-oriented; consistently ensures accuracy in spelling, grammar, formatting, and overall document presentation.
Strong verbal and written communication skills with the ability to interact professionally and diplomatically across all levels of the organization.
Proficient in Microsoft Outlook, Teams, Word, Excel, and PowerPoint, with the ability to create tables, charts, graphs, and reports from various data sources.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About MedtronicWe lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Top Skills
What We Do
Medtronic is a global healthcare solutions company operating in approximately 160 countries. We are committed to improving lives through our medical technologies, services, and solutions.
Since our beginning, 60 years ago, our Mission has remained the same: to alleviate pain, restore health, and extend life for people around the world. The Mission is our ethical framework and inspirational goal guiding our day-to-day work. It reminds us that our efforts are transforming millions of lives each year.
To meet the needs of patients and healthcare professionals around the globe, we operate from more than 370 locations in approximately 160 countries.
