Administrative Assistant-EMS Support-Registry

Varied, this job is PRN/Per Diem or as needed. Schedule could change weekly.
It is not benefit eligible.

Pay Range

To perform diversified administrative and secretarial duties using independent judgment and action.  To serve as a back-up Administrative Assistant to EMS and the paramedic program. 

Registry Only - approximately 1 day a week as needed

Major Responsibilities:

• Performance of diversified administrative and secretarial work in support of the department  
•  Compile, analyze and summarize data to prepare reports.
•  Coordinate work or provide direction and/or guidance to others.
•  Respond to correspondence received by the area to include routing inquiries, routing requests to the appropriate personnel, and acknowledging receipt of messages.
• Monitor budget for department.
• Coordinate with internal and external sources to accomplish activities such as obtaining bids for outside printing, office equipment and/or supplies, selecting menus and arranging room set-up, etc.
• Coordinate meetings and special events with very little direction.
• Initiate follow-up for calls, correspondence, etc. received by department
• Preparation and dissemination of correspondence  
•  Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy.
•  Compose correspondence for supervisor/staff.
•  Collect data and/or compile information to prepare reports for the department.
• Maintenance of department files.  
•  Maintain records and files within the department/unit.
•   Create and set up filing systems for department/unit.

Licensure, Registration, and/or Certification Required:

n/a

Education Required:

High school or equivalent and 5 years administrative secretarial experience OR

Associates degree and 3-4 years administrative secretarial experience

Experience Required:

High school or equivalent and 5 years administrative secretarial experience OR

Associates degree and 3-4 years administrative secretarial experience

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Knowledge, Skills & Abilities Required:

Typing 60+ words per minute preferred
Extensive knowledge of several software applications is preferred
Ability to create spread-sheets manipulate data preferred
Ability to work independently

Physical Requirements and Working Conditions:

n/a

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program